Report Title:

Management of School Facilities; Repair and Maintenance Backlog

Description:

Establishes 15.00 FTE complex area administrative services manager positions by converting 8 existing business and fiscal officer positions into complex area administrative services manager positions, and creating 7 new complex area administrative services manager positions. Converts 42.00 business assistant positions from temporary to permanent status. (SD1)

THE SENATE

S.B. NO.

337

TWENTY-SECOND LEGISLATURE, 2003

S.D. 1

STATE OF HAWAII

 


 

A BILL FOR AN ACT

 

relating to the management of school facilities.

 

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:

SECTION 1. Section 302A-1505, Hawaii Revised Statutes, is amended by amending subsections (b) and (c) to read as follows:

"(b) Prior to meeting with the department of accounting and general services to advise it of a school's repair and maintenance needs, the school's principal and the [business and fiscal officer] complex area administrative services manager shall consider the recommendations made by the school/community-based management council, if there is such a council at the school; or the local school board, if the school is a new century charter school or a new century conversion charter school. If there is no school/community-based management council or local school board, then the school's principal shall appoint a standing committee composed of a teacher, a member of the support staff, a parent, a student, and a community member.

(c) In prioritizing a school's repair and maintenance needs, the department of accounting and general services, the school's principal, and the [business and fiscal officer] complex area administrative services manager shall consider the availability of donated and discounted repair and maintenance services and materials that will be provided by community groups, volunteers, and businesses."

SECTION 2. Section 302A-604.5, Hawaii Revised Statutes, is amended to read as follows:

"[[]§302A-604.5[]] [District business and fiscal officers] Complex area administrative services managers. (a) The department shall establish [eight] fifteen permanent civil service exempt full-time equivalent [business and fiscal officer] complex area administrative services manager positions; provided that [four business and fiscal officer positions] nine positions shall be assigned to the Oahu school [districts,] complex area superintendents, with the remaining positions to be assigned to the Hawaii, Kauai, and Maui county school complexes based on need; and provided further that the [business and fiscal officer:] complex area administrative services manager:

(1) Shall have a business, fiscal, and facilities management background;

(2) Shall not be subject to the requirements of [[]chapter 76[]]; and

(3) Shall not be required to be a certified teacher.

(b) Departmental school [district business and fiscal officers shall be responsible for:] complex area administrative services managers duties and responsibilities shall be assigned by the department; provided that they shall include but not be limited to:

(1) Coordinating capital improvement project planning and physical plant operations and maintenance activities with the department of accounting and general services[;], administration of the school-level minor repairs and maintenance;

(2) [Coordinating the training and selection of school custodians; monitoring the performance of school custodians in accomplishing minor repairs with funds from school-level minor repairs and maintenance accounts; and overseeing these accounts at the direction of school principals;

(3) Planning for capital improvement projects with the department of education and the department of accounting and general services;

(4)] Ensuring that school facilities comply with the laws and rules regarding:

(A) The provision of a free appropriate public education for exceptional children with disabilities; and

(B) The provision of a free appropriate public education for qualified students with disabilities;

[(5)] (3) Assisting the department, individual schools, and school complexes in forming partnerships with community groups, volunteers, and businesses to obtain donated and discounted repair and maintenance services and materials; [and]

[(6)] (4) Developing, coordinating, overseeing, and participating in the data collection for the physical plant analysis report and the maintenance plan for each school[.];

(5) Coordinating and preparing the budget documents and managing funds; and

(6) Assisting and advising complex area staff on procurement and contract administration."

SECTION 3. There is appropriated out of the general revenues of the State of Hawaii the sum of $          , or so much thereof as may be necessary for fiscal year 2003-2004, and the same sum, or so much thereof as may be necessary for fiscal year 2004-2005, to:

(1) Establish fifteen full-time equivalent (15.00 FTE) complex area administrative services manager positions, one for each complex area superintendent, by:

(A) Converting eight temporary, full-time equivalent (8.00 FTE) business and fiscal officer positions into eight permanent, full-time equivalent (8.00 FTE) complex area administrative services manager positions; and

(B) Creating seven permanent, full-time equivalent (7.00 FTE) complex area administrative services manager positions, to supplement the eight full-time equivalent (8.00 FTE) complex area administrative services manager positions created by subparagraph (A); and

(2) Convert forty-two full-time equivalent (42.00 FTE) business assistant positions from temporary status to permanent status; provided that these business assistant positions shall report to the complex area administrative services managers created by paragraph (1).

SECTION 4. There is appropriated out of the general revenues of the State of Hawaii the sum of $          , or so much thereof as may be necessary for fiscal year 2003-2004, and the same sum, or so much thereof as may be necessary for fiscal year 2004-2005, for a management or engineering consultant to study and validate the existing school repair and maintenance backlog in the department of education; provided that:

(1) The consultant shall submit its findings and recommendations to the legislature, comptroller, and superintendent not less than twenty days prior to the convening of the regular session of 2004; and

(2) The consultant shall recommend both the most effective and the most efficient means for eliminating the existing school repair and maintenance backlog in the department of education through a priority system.

SECTION 5. The sums appropriated shall be expended by the department of education for the purposes of this Act.

SECTION 6. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.

SECTION 7. This Act shall take effect on July 1, 2003.